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Managing Your References with EndNote: Sharing

Sharing in EndNote: Compressed Library

Each EndNote library has 2 components: references and a .Data folder. The .Data folder is created automatically and can be used to store PDFs or other files attached to library references.

The compressed library is a single file (.enlx format) that contains both the library and the .Data folder and can be e-mailed as an attachment.

To create a compressed library in EndNote, go to: File> Compressed Library (.enlx). In the Compressed Library (.enlx) dialog box, make a choice in 2 features:

With File Attachments vs. Without File Attachments:

  • Saving with file attachments such as PDFs increases the size of the compressed library file.
  • If you are sharing the library with someone at a different institution, including PDF attachments may violate the Pitt libraries' electronic journal licensing agreements.

Create vs. Create & E-mail:

  • If you simply create the compressed library without e-mailing it immediately, you can still e-mail it later.
  • You can also share it by posting it in a cloud-based storage utility such as Dropbox or Box and e-mailing the file URL.

To unpack a compressed library that someone has shared with you:

  • Click on the .enlx file name to open.
  • Library (.enl file) and data folder are separated.
  • Both are added to same folder as compressed library.

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